Opening Documents in Read-Only Mode

You can help (or force) yourself and your co-workers to open particular Office files in read-only mode. As the name implies, applying the read-only attribute allows anyone who opens the file to view its contents, lb make changes, you must save a copy of the file under a new name, and then make changes to the copy.

You have the following read-only options in Office:

When saving a file, you can discourage users (including yourself) from making changes to a Word document. In the Save As dialog box, choose Tools, Security Options; and then select the Read-Only Recommended check box. (For an Excel workbook file, choose Tools, General Options.) This technique is particularly useful when you frequently use the same document or worksheet as the base for new files, and you occasionally forget to use the From Existing Document option in the New task pane. When you try to open a file saved with this option, you'll see the dialog box. Click yes to prevent accidental changes to your original file.

When you open a document in Word, Excel, or PowerPoint, you can choose to open it as a read-only file. Click the Open icon, or choose File, Open. From the Open dialog box, click the arrow to the right of the Open button and choose Open Read-Only from the drop-down list.

For most Office documents, you can assign separate passwords for read-only access and full read-write access, using the Password to Open and Password to Modify boxes, respectively. If you add a password in the Password to Modify box and leave the Password to Open box blank, your correspondents will be able to open the file and read its contents, but they will need to enter the password to make changes to the file.

Questionnaire:

• How to open read-only mode in MS office word document?