Basic Operations Performed in MS Word

The following are the key operations that we can perform in MS Word:

• Creating a document
• Saving a document
• Editing a document
• Formatting a document
• Printing a document

Creating a Document:

We can create a document by performing the following steps:

Open the Document l — Microsoft Word window. Type some text; say, "This is my word document", in the document window.

Editing the Document:

Editing a document generally involves the operations, such as selecting the text, moving and copying the text and deleting either the selected text or the entire text in the document window.

Moving the text around the document window generally refers to the process of cutting the selected text from its original location and pasting it at some new place in the document window. To cut the selected text, you have to select the Cut option from the shortcut menu which appears, when we right-click on the selected text. Alternatively, we can also cut the selected text by selecting Edit Cut option or by pressing the Ctrl and X keys simultaneously. We can also delete either the selected text or the entire text of the document window. To perform the delete operation in the document window, select Edit Clear ⇒ Contents. The content in the document window can also be deleted by pressing the Delete key.

Formatting the Document:

The formatting of a document generally refers to the method of changing the layout and the design of the text according to the requirements. We can use the various options available in the Format menu to change the look and layout of the text in the document. Some of the options that can be used to format a document are as follows:

• Font
• Paragraph
• Bullets and Numbering

Printing the Document:

After creating, editing, formatting and saving a document, we can print a copy of the document. However, before printing a document, we need to ensure that the printer is properly connected to the computer system and the appropriate print drivers have been installed. MS Word also provides a feature called Print Preview, which enables the user to get an idea of exactly how the document will appear after printing. This feature also provides the user a chance to make the last-minute changes before actually printing the document.

Questionnaire:

• What are the key operations that we can perform in MS word?