Microsoft Outlook

Microsoft Office Outlook 2003, Microsoft's premier e-mail client and Personal Information Manager. Outlook is more than just an application for sending, receiving, and filing e-mail. Outlook maintains your address book, stores information about your contacts, manages to-do lists, and keeps track of your appointments and meetings, and much more.

Personal information management is more than just storing and filing electronic information such as e-mails. Personal Information Manager (PIMs) are used to find and group related pieces of information and organize information according to your needs; they serve as the electronic equivalents of paper organizers such as Rolodexes and date books. Outlook not only provides traditional P1M functions, but if you own the Microsoft Office 2003 system, it is designed to integrate and share information with other Office 2003 applications.

Some of the types of information Outlook manages are

• E-mails
• Address books used for addressing e-mails and faxes
• Contact information such as mailing addresses, birthdays, and anniversaries
• To-do lists of tasks
• Appointments, meetings, events, and other information about your schedules
• Diaries and journals
• Notes similar to the sticky notes found on many computer monitors and refrigerators

Outlook provides powerful and flexible tools for managing information, such as

• Storage of collections of information in folders such as E-mail, Contacts, and Calendar folders
• Views of items in folders shown in formats that provide different ways of viewing, sorting, filtering, and grouping information
• Searches for related items of information across different folders
• Reminders for things in your schedule and to-do lists, and for e-mails and contacts
• Contact links with activities such as appointments and e-mails to easily find all activities related to a contact
• Methods for marking and grouping items such as flagging items with colored flags, assigning items levels of importance and privacy, and categorizing items using categories such as Business and Personal
• Rules for performing actions such as moving, copying, and forwarding e-mails as they are received or sent based on conditions you specify
• Virtual folders called Search Folders that show e-mail items from different folders in one place based on criteria that you set

Questionnaire:

• Explain about MS outlook.
• What is MS outlook?
• What are the uses of MS outlook?