Mail Merge

Mail Merge is an advanced feature of Word, in which you merge two separate documents to create a third document.  Let us assume that you want to send a mailer to a very large number of people inviting them for a seminar. The Mail Merge feature enables you to have the entire mailer printed in such a manner that each mailer has the same name and address of the invitee printed on it.  This gives a very personalized look to its reader without you personally having typed it. To accomplish this tall all you have to do is key-in the names and address of all the invitees in one document in a particular format. In a separate document type the contents of the mailer in another format. Now invoke the mail merge feature, which will pick up one name and address at a time, merge it with the mailer letter and print it. It will then pick the second name and address, merge it with the mailer and print it. The process will be repeated till all the names and addresses are exhausted.  

In the aforementioned expels two documents are generated using Word. One document has the body of the mailer letter. This document is called the Master document. The other document contains the variable information such as name and address. This is called as Data source.  In computer terminology, the process of merging the master document and the data source is known as Mail Merge. In short, mail merge is software function refers to the creation of several numbers of documents from a single format and a structured data source. For instance a company could email a few or all the customers in their database with the same message and include the name of the each customer in the greeting.

Questionnaire:

• What is Mail Merge? Give an Example.
• Explain more about Mail Merge.