AutoFormat

MS Office Word 2007 has automated a lot of small, tedious chores that we had to do manually in older word processing programs. Many of these are formatting chores, and Word collects them under the term AutoFormat. You can control what formatting chores Word 2007 performs automatically in the AutoFormat panels of the AutoCorrect dialog box. The benefit of using AutoFormat is that you can concentrate more on the content of your document and less on the details of formatting.

AutoFormat works on two different ways—as you type or on command.

AutoFormat as You Type - Automatically formats bulleted , headings, numbered lists, borders, symbols, numbers,  and many more while you type. 

AutoFormat on Command - Automatically formats selected text or the entire document in one pass. You don't have to do anything to activate AutoFormat. By default, AutoFormat as You Type is enabled—you just enter text and Word formats it as you go. You can change the default to AutoFormat on Command, which allows you to manually run AutoFormat. This is similar to the way in which you can spell check a document—as you type, or manually, using the menu commands or toolbar icons. 

AutoFormatting Text

• To AutoFormat a block of text, select it. To AutoFormat the entire document, make sure that no text is selected.
• From the Office button, select Word Options followed by Proofing options. From here click at AutoCorrect options to get the dialog box.
• Click AutoFormat.
• Click AutoFormat and Review Each Change if you want the opportunity to accept or reject each change proposed by Word.
• Choose the type of document you have created in the drop-down list labeled Please Select a Document Type to Help Improve the Formatting Process. This helps Word to AutoFormat the document properly.
• If you want to limit the types of formatting Word does, choose the Options button to display the AutoFormat panel of the AutoCorrect dialog box. Make your selections and then click Ok to return to the AutoFormat dialog box.
• Click Ok to begin the AutoFormat process.

If you choose AutoFormat Now, Word 2007 formats the document, and that's that. If you choose AutoFormat and Review Each Change, Word 2007 formats the document and then presents a new AutoFormat dialog box. This version of the document looks very different from the first version.

Questionnaire:

• What is Auto format? Explain.