Advanced MS Word

Advanced word processing skills provide solutions to many of the problems that occur when working with longer and more complex documents than a simple letter, memo or report. It is a common occurrence for a word processing operator to create, edit, or otherwise manage documents that are several hundred pages in length. Advanced skills focus on ways to effectively manage this type of document, emphasizing features and functions that automate tasks, and manage large documents effectively. Some of the advanced word processing skills are described below.

Styles: A style is a set of formatting instructions combined into a meaningful name that can be applied easily to text. One of the main purposes of styles is to create consistency. For example, the same style can be applied to all the main headings in a document. A second, but equally important reason to become proficient in the use of styles is that many other more advanced Word features, such as outlining and building a table of contents, depend on styles being used correctly. Styles can also assist with navigating in a long document, because it is possible to "browse" by heading, jumping from one to the next, as long as styles have been applied.

Outlining: It is a useful method of managing and reorganizing long documents. An outline provides a view of the overall structure of a document that can be manipulated to display, for example, only specific heading levels. 

Table of Contents: A Table of Contents is a common feature of any lengthy document, providing a summary of the topics, and identifying subject page numbers for quick reference. Tables of Contents are reliant on the styles used in a document: if these have been applied correctly, the table can be modified to suit the document requirements in terms of formatting, and the degree of detail included. 

Indexes: In similar fashion to a Table of Contents, an index provides a reference to specific parts of a document, focusing on key words. Indexes are commonly used in books, manuals, or lengthy reports, providing the document user with an easy way to locate specific information. 

Macros: A macro is a series of Word commands grouped together as a single command. Its purpose is to automate repetitive tasks, saving time and reducing the opportunity for errors. 

Questionnaire:

• What is advanced word?
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