Microsoft Office Tools
Microsoft Office is a set of application programs packed together. It includes a word processing package-'WORD'. a spreadsheet (worksheet) package-'EXCEL', a database management package-'ACCESS', a presentation package-'POWERPOINT', and a scheduling and organization package-'OUTLOOK'. Each of the packages of MS-Office can be used separately, or they can be used together where needed. For example, a document prepared in MS-Word can use charts and graphs created in Excel. MS-Office is an integrated package. Its different application programs can be integrated easily. Some of the basic tools of MS Office are mentioned below
MS-Word: It is a word processing application program (package). It is a versatile application program, which allows creating documents that can contain texts, tables, charts, drawing, etc. It includes a spelling checker which checks the spelling of the words as they are entered (typed) and gives an indication (underline with red color) if the word is not found in the dictionary. It also indicates grammatical mistakes, improper spacing between words etc. Such mistakes are underlined with green color. MS-Word is available as a part of MS-Office or as a stand-alone application program.
MS-Excel: It is spreadsheet (worksheet) application program. It is a part of MS-Office which is a suite of application programs. It is also available as a stand-alone application program. It is a software tool for data analysis. It allows users to create, manipulate and analyze data organized in columns and rows. The spreadsheet is displayed on the screen, stored in the memory and its prints out can be taken. Spreadsheet programs are widely used in accounting, sales, inventory control, financial aspects of business, salary preparation, income-tax calculation, tabulation of marks, etc. Excel provides various chart (pie chart, bar chart etc) and layout options.
MS-Access: It is a relational database management system (RDBMS). In a relational database a file is arranged in a tabular form. MS-Access is designed to create database tables, data entry forms and reports based on the records which programmer creates. It allows arranging data and using them for queries and searches to give desired information. It helps programmers to manage large amounts of information and to show relationships among records.
MS-PowerPoint: It is a presentation package. It helps user to create interactive, self-running, or speaker-controlled visual displays. It uses multimedia technology to include text, photographs drawing, graphs, video and audio clips in a presentation. Presentation created in PowerPoint can be used to accompany lectures or as the basis for Web sites. PowerPoint can also be used to prepare 35 mm slides, overhead projections and printed handouts.
MS-Outlook: It is a scheduling and organization package. It provides user with a calendar, contact list, task lists and notes. It also creates and manages E-Mail service. Its components are fully integrated. Suppose a user sends E-Mail scheduling a meeting, the appointment will automatically shows up on the calendar. Outlook is very useful in a network environment.
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